The surprise party is perhaps one of the most difficult events to organize and pull off with success for everyone involved. Every detail is important, and not everyone is up to the task. However, when properly organized, they may be one of the most memorable ways to commemorate an event. Check out some of my recommendations for creating a successful surprise party if you’re searching for a way to spice up your next event.
Choose a Fun Party Theme
Sure, you can simply gather everyone in the room, and have them surprise the person of honour once they arrive. But why simple when you can complicate it a little? It’s for the greater good, after all. Select a theme based on the honouree’s favourite musical group, movies, literature, or television shows.
A theme might be as simple as a colour and light scheme that incorporates their personality and style. If you want to really knock this one out of the park, tell all of your guests to dress in costume, hire a professional DJ, or set up a jukebox machine (or karaoke?) to really get the party going.
Order Custom Made Birthday Cakes
What is a birthday party, or other celebratory event without a delicious treat? And custom made birthday cakes handcrafted to your specifications (think your party theme) that are easy to pick up or delivered to your location sound even better.
Make your loved one’s birthday extra special by ordering one-of-a-kind and customised birthday cakes. Extra points if you make it in their favourite flavours and bring it out when they least expect it and have everyone sing the birthday song together as one!
Get Food and Drinks
Now that you’ve got a rough idea of who’s coming, it’s time to consider food and drinks. If you’re only serving beverages, let your guests know ahead of time so they can eat before the party or bring their own dish.
If you’re serving food and drinks, take track of each guest’s allergies, if any, to ensure everyone has a pleasant time at the surprise party. Moving food and drinks for a large party can be difficult, so give caterers plenty of time to assemble on the day of the event. Make sure you give enough time to the caterers, the bartender (if you have one), and, most importantly, the bakeshop that will deliver the custom cake.
And if you’re ready to show off your cooking skills, be prepared to sharpen your hosting skills and take the party to a whole new level. This by itself can be a good enough surprise for your loved one!
Pick a Good Location
Because you’ll want the party to be completely unexpected, pick a place that doesn’t immediately scream “party.” Just make sure the location is appropriate for the honouree’s personality. If they like to dress up and get glammed up, book a posh location. If they love casual atmospheres with cold beverages and dark corners, they should go to a dive bar.
An unconventional location, such as a home, gallery, warehouse, or even an outside garden, can be found with a little exploration. That way, when your unwitting visitor arrives, they’ll be less likely to figure out what you’re up to! You can also engage a service to arrange for cuisine, furnishings, and equipment to be delivered from local vendors.
Keep a Tight Guest List
Unlike typical birthday celebrations, you want to confine the guest list to close family and friends. Nothing wrecks a surprise birthday party quite like spilling the secret. You may even skip sending a physical invitation at all. You can gather friends and relatives through social media without the celebrant having to guess anything. To keep secrets from spilling outside the guest list, make sure groups and chats are set to private.
It’s also okay if you want to broaden the list, but you should keep it small and organized at least while you’re still in the planning process. This way you’ll get the help and ideas you need without feeling overwhelmed. And remember, the more guests, the more custom made birthday cakes pieces you’d need. Then, once you have all of the little details hammered, extend the invite to other people as well just by letting them know the time, the dress code, the location and that they should keep it a secret!
Decorate the Space and Include Additional Activities
Surprise birthday parties are entertaining because they are unexpected, but the fun doesn’t have to end there. As the party planner, you should provide décor, engaging activities, and even goodie bags for the visitors as you would for any other birthday party.
A birthday party wouldn’t be complete without good lightning (also a great asset for creating fun videos) and personalized balloons. Balloons will brighten up any event venue, regardless of the budget. They come in a variety of forms and sizes, so you may use them to decorate regardless of your theme.
It’s Show Time!
You’ve worked hard, now it’s time to relax and enjoy yourself. Yes, even hosts deserve to loosen it up and enjoy the fruits of their labour. Welcome your visitors and enjoy food, drink, dancing, chats, and each other’s company.